The EXCELES program puts a great emphasis on Open science. Section 4 in the tender documentation states that beneficiaries should share their research results (publications and research data) following the well-known principle “as open as possible, as closed as necessary”.
The grant agreement specifies concrete Open science requirements that project investigators under the EXCELES program must meet. These requirements are outlined in article 13, paragraphs 4, 5, and 6.
Open acces.
Paragraph 4 of the article 13 of the grant agreement (p. 22) requires recipients to ensure open access to peer-reviewed publications resulting from the project, specifically through the following means:
Depositing a machine-readable electronic version of the published publication or the final version of the peer-reviewed manuscript accepted for publication (i.e., the version after processing the peer-review comments) in a trusted repository for scientific publications, no later than on the day of publication.
Immediate open access to the deposited publication under the conditions of the latest available version of the Creative Commons Attribution International (CC BY) license. For monographs and other long-form texts, access may be provided under a public license that restricts modification.
The recipient is always required to deposit a machine-readable electronic copy of the final publisher version or the final peer-reviewed version (author accepted manuscript, postprint) in a trusted repository, no later than on the day of publication.
Additionally, the recipient must ensure immediate open access to the deposited publication under the conditions of the most recent publicly available Creative Commons Attribution International (CC BY) license. For monographs and other long-form texts, access may be provided under a public license that restricts modification or commercial use of the publication (e.g., CC BY-NC, CC BY-ND, CC BY-NC-ND). To comply with this requirement, authors must retain sufficient copyrights (either by choosing a publisher that allows this or by negotiating an addendum to the publishing agreement).
Immediate open access can be achieved through the publisher (gold open access) or a repository (green open access).
The recipient must provide the publications deposited in the repository with metadata that comply with the FAIR principles, are publicly accessible and machine-readable, and include at a minimum the following information:
title of the publication
names of the authors
date of publication
type of publication
language of the publication
It is also recommended to include:
persistent identifiers of the publication
information on funding (funder name and project number)
licensing terms
persistent identifiers for authors, institutions and grants
Metadata should also include persistent identifiers for any related project outputs (e.g., research data), or a persistent link to any tools necessary to verify the findings of the publication.
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Attention! To meet the requirements, it is always necessary to deposit the publication in a repository, even if you have ensured open access through the publisher (gold open access)! |
Paragraph 6 of article 13 obliges recipients to ensure the management of research data collected or generated during the project in line with the FAIR principles.
Research data don't need to be made publicly available if such disclosure would result in an unreasonable infringement on intellectual property rights, privacy or personal data protection, trade secrets, national security, or other legitimate interests of the recipient or other project participants.
The recipient must, in particular, ensure the following:
Preparation of a Data management plan (DMP) in line with the FAIR principles and its regular updates.
Depositing research data in a trusted repository in accordance with the Data management plan.
Ensuring open access to the deposited research data as soon as possible, in line with the DMP and the FAIR principles, preferably under an existing public license. Open access to research data follows the rule "as open as possible, as closed as necessary". Any restriction of access to data must be explained in the DMP.
Providing sufficient information (via the repository) on other project outputs or tools and instruments required for the reuse or validation of the research data.
Providing machine-readable metadata for the deposited data and ensuring open access to the metadata.
The Data Management Plan (DMP) is a document that outlines what data will be generated during the research and how these data will be managed. It also includes information about their availability and potential for reuse. The DMP must be regularly updated to reflect what is happening with the data. The current version of the DMP is submitted to the funder as part of interim or final project reports.
The recipient should deposit research data in a trusted repository and ensure open access to the data preferably under the terms of an existing public license. Data should be shared in line with the principle "as open as possible, as closed as necessary".
Recipients and other project participants are not required to make research data publicly available if doing so would result in an unreasonable infringement on intellectual property rights, privacy or personal data protection, trade secrets, national security, or other legitimate interests of the recipient or other project participants.
If data sharing is restricted, it must be justified in the DMP and be subject to regular review, with updates submitted to the funder.
The metadata for deposited datasets must include at least the following:
title of the publication
names of the authors
date of publication
short description of the dataset
time embargo
licensing terms
It is also recommended to include:
persistent identifiers of the dataset
information on funding (funder name and project number)
persistent identifiers for authors, institutions and grants
Metadata should also include persistent identifiers for any related publications or other research outputs connected to the dataset.
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E-mail: openscience@cuni.cz
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